January 10, 2020

15+ Free (or low-cost) project management, meeting & productivity resources for nonprofits

Filed under: Time Management — lidia @ 10:00 am

Offers are subject to change, refer to the links for most recent information. Updated 2/8/21.

One of the best ways for organizations to be efficient is by using project management and productivity tools that keep their team connected and improve workflow.

As a volunteer board member for a nonprofit-focused association, I realized I needed to implement systems to streamline our processes and keep everyone on our small staff and board connected.

I’ve personally researched and used many of these apps in my board service, as well as for my clients. Also, Evernote, Asana and Trello are everyday essentials in my design business [referral links included].

Project Management

Online Meetings

  • UberConference (free or $)
    • Free for up to 10 users with 45-minute limit on meetings
  • Zoom (free or $)
    • Free for up to 100 participants with 40-minute limit on group meetings
    • Plans start at $150/month for educators
    • 50% off 1-year subscription for nonprofits

Donor Management

DocuSign (free or $)


Proposal Development

  • PandaDocs ($)
    • They offer a nonprofit discount based on use case and the number of licenses.

At this time, I have not found any nonprofit discounts on proposal apps. If your company offers one, please reach out to me.

Also, just because a nonprofit discount isn’t advertised, doesn’t mean it’s not available. Most app and tool developers are happy to work with you to meet your organization’s needs and budget, so it’s worth reaching out to them personally.

Did I miss something? Let me know so I can add it to the list. And be sure to bookmark this page—I will update it as new resources are available.

Read the previous posts in my series, Free (or Low-Cost) Design and Marketing Resources for Nonprofits: